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Grants/Administrative Coordinator

Mission YMCA
Full time
Competency level: 
Reports to: 
Administrative Services Director
Salary range: 
$18.00 to $24.00 per hour

Careers with a Cause

The YMCA of San Francisco was named as one of the Bay Area's Best Places to Work by its employees as well as one of the Healthiest Employers.   Join our team and make a lasting impact every day in communities across San Francisco, San Mateo and Marin Counties.  Every day, our staff—of all ages and from diverse backgrounds and life experiences—are transforming lives through YMCA programs for youth development, healthy living, and social responsibility. When you work for the Y, you’ll be supported with training, mentoring and career development opportunities. Plus, we offer great benefits to help you grow stronger in spirit, mind and body, even as you’re helping others.

About the Job

Under the primary supervision of the Administrative Services Director, the Grants/ Administrative Coordinator will be responsible for supporting multiple branches (Mission, Chinatown, Presidio) in grant administration for multiple grant funding streams and varied branch human resources duties such as on-boarding of staff and volunteers, file creation and maintenance, and varied payroll duties. This includes but is not limited to administering grant reporting and financial accruals (DCYF, ASES, 21st Century, Wages+, Preschool for All, Human Services Agency, SFUSD, MOHCD); maintaining participant enrollment and attendance; maintaining financial record keeping; managing the DCYF (Department of Children, Youth, & Families) database; entering evaluation and assessment data; communicating and working closely with Site Coordinators and/or Directors; facilitating and preparing for meetings, trainings and presentations, taking minutes, following up; preparing for and assisting with special events; Branch Audits; and supporting various administrative tasks for the branch including systems data entry.

This position requires: meticulous attention to details, excellent computer skills, creative problem-solving skills, effective and thorough communication, the ability to maintain confidentiality, the ability to prioritize task and timelines, resourcefulness, the ability to manage multiple projects simultaneously and to work on tasks independently, quickly and efficiently, and the ability to identify new opportunities and to respond to them.

Minimum Qualifications

  • Minimum of 18 years old
  • High diploma or equivalent; Bachelor’s Degree and two years experience in business administration, bookkeeping / accounting preferred.
  • Available Mondays-Fridays during branch business hours.
  • Three years of administrative support experience
  • Proficient with Microsoft Office: MS Excel, Word, and Outlook.
  • Cantonese Bilingual preferred.

*Within 90 days of employment or at first available training.

Click Here to Apply

All employees working with the YMCA are considered to have supervisory or disciplinary action relationship over minors.  Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records

Everything you need to know about us

We offer the following benefits:

  • Competitive compensation
  • Comprehensive health benefits - medical and dental plans for full time employees
  • Retirement benefits – 12% employer contribution after completion of eligibility requirements
  • Employee Assistance Program for all employees
  • Commuter Benefits via pre-tax payroll deductions
  • Flexible Spending Account – Medical and Dependent Care on a pre-tax basis  
  • Use of YMCA of San Francisco Fitness facilities
  • Paid time off benefits for part time and full time employees upon completion of eligibility requirements
  • Training and staff development for all employees