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Administrative Assistant II - Administrative Collab

Embarcadero YMCA
Full time
Competency level: 
Reports to: 
District Administrative Director
Salary range: 
$18.70 to $22.00 per hour
Start date: 
Nov 22, 2022

Careers with a Cause

Imagine going to work knowing that what you do each day positively influences the lives of people and communities. As the nation's leading nonprofit organization committed to strengthening communities through youth development, healthy living and social responsibility, the YMCA of San Francisco offers more than just a job -- we offer you a career with a future and the chance to make a lasting difference in your community. At the Y, you can discover your passion and a lifelong career helping to solve some of the nation's most pressing social issues.

In order to keep staff and participants as safe and healthy as possible, all staff will be required to be vaccinated (COVID-19) prior to beginning work.

About the Job

The Administrative Assistant II will report to and support the District Administrative Director with HR transactions for the Admin Branch Collaboration. This position is primarily responsible for processing personnel paperwork, working with branch teams in understanding those processes, payroll maintenance, training compliance, maintenance of personnel files, and on-site clerical support to branches.  This position will have a positive impact on communication, customer service, and responsible for multiple functions that include data input, maintenance and reports, and research.  This position requires excellent customer service, knowledge of administrative functions with emphasis on organization, planning and time management. 

To succeed in this position requires meticulous attention to detail, strong proficiency in Excel and Adobe Acrobat, ability to prioritize when faced with multiple deadlines, resourcefulness, the ability to maintain confidentiality and a friendly, collaborative work style.

Remote work 40% of the time.

Minimum Qualifications

  • Proof of COVID Vaccination is Required
  • Minimum 18 years old        
  • Strong attention to detail
  • 6+ months clerical/administrative experience     
  • Ability to manage multiple projects simultaneously and to work on tasks independently, quickly, and efficiently
  • Excellent interpersonal, written and verbal communication skills.
  • Proficient with MS Word, Excel, and Power Point, internet navigation and email systems.
  • Current YMCA- approved CPR and First Aid certification  

Preferred Qualifications

  • 1+ years administrative experience
  • Proficient in Adobe Acrobat Pro

All employees working with the YMCA are considered to have supervisory or disciplinary action relationship over minors.  Job offers are conditional and contingent upon background clearance. Pursuant to the San Francisco Fair Chance Ordinance and CA Fair Chance Act, we will consider for employment qualified applicants with arrest and conviction records.

Current YSF Staff Click Here to Apply

External Candidates Click Here to Apply

Everything you need to know about us

We offer the following benefits:

  • Competitive compensation
  • Comprehensive health benefits - medical and dental plans for full time employees
  • Retirement benefits – 12% employer contribution after completion of eligibility requirements
  • Employee Assistance Program for all employees
  • Commuter Benefits via pre-tax payroll deductions
  • Flexible Spending Account – Medical and Dependent Care on a pre-tax basis  
  • Use of YMCA of San Francisco Fitness facilities
  • Paid time off benefits for part time and full time employees upon completion of eligibility requirements
  • Training and staff development for all employees